1. Begin with a strong executive summary: Purpose, scope, timeline, budget, key findings etc. Example: Project Milestone- Completion of First Design Phase - Week 4
2. Use headings and subheadings: Each unit’s outcome should be clearly visible. Example: 4Km 12-gauge electrical wire unused
3. Make navigation easier: Insert table of contents, internal and external links, buttons etc.
4. Use visuals: Use charts and graphs, infographics, colors, white spaces etc.
5. . Use strong action verbs, avoid passive voice:Example: The project manager reviewed the report…not the report was reviewed by ……
6. Proofread your report: Check for errors of spelling and grammar, facts and figures, totals, subtotals etc.
7. Write in a clear and concise style: Use bullet points, numbered lists etc. and avoid wordiness, repetition of facts, long sentences and long stretch of text.
8. Order the information: Prioritize the flow of information- ‘Most important’ to ‘least important’.
9. Be honest and transparent: Never hide facts. Show actual figures and actual logic behind them.
10. Be professional: Maintain consistency of display, tone and style. Avoid using slang.